Virtual Assistant Rate Calculator
Virtual assistant rates should account for client communication, task switching, admin systems, scheduling tools, onboarding, reporting, taxes, payment fees, and unpaid time between retainers.
VA rate floor
VA hourly rate = desired monthly take-home plus taxes, software, unpaid admin, and payment fees divided by realistic monthly billable hours.
Retainer pricing vs hourly pricing
Hourly pricing is simple for new clients. Retainers are often better once workload is predictable because they reserve capacity and stabilize monthly income. The calculator helps you set a floor before packaging a retainer.
Service areaPricing consideration
Inbox and calendarRequires reliability, daily attention, and often quick response windows.
OperationsMay include documentation, tools, recurring processes, and client team coordination.
Executive supportHigher trust and availability expectations usually justify a higher rate.